Whether you are an innovative
educator or a student, in the 21st century, we’re all global learners who make
global collaborations. This means being able to effectively interact with
people whether they are in your classroom, district, or across the state, country,
or world.
You do not want your meetings
or calls to look like this:
When you do, there are some
protocols to put in place. Here are practices administrators can model for
teachers and teachers can model for students.
Here they are:
1) Digital agenda that includes the following...
þ
Stored
in a known place (i.e. digital folder or notebook) and linked from the
invitation
þ
Timed
þ
Indicate
who speaks when
þ
Links
to all presentations and materials
o
All
resources should be platform agnostic
þ
Attendance
checklist for participants to indicate if they are in attendance or not
o
Checklist
defaults to absent. When they join, or in advance if they know they will
attend, they can update to present
o
This
eliminates the need to waste time with a roll call
þ
Directions
on how to join from the meeting from various devices i.e. mobile, PC, Mac,
Chromebook
þ
Parking
lot for off-agenda topics or if any item that lasts too long
þ
Section
for notes
o
Eliminates
need for a separate email with notes. It’s all in one place.
2) Assign roles
þ
Notetaker
þ
Remote
participant monitor
o
Brings
chat items to attention of group
o
Ensure
those participating remotely have had an opportunity to provide input
o
Watches
to see who may want to interject and ensure voices of remote members are
included
3) Outline participant protocols
þ
Ask
participants to identify themselves when speaking
þ
Ask
participants to direct questions to specific people
þ
Have
a hand-raising protocol for both face-to-face and remote participants
þ
Ask
remote participants to mute themselves, but if the meeting organizer has set
participants on mute, they must remember to unmute someone who wants to speak
using the hand-raising protocol
þ
Remind
participants that should they put the call on hold, they should mute themselves
so others are not subjected to background music or messages
þ
Do
your best to eliminate background noise (wind, traffic) and distractions (i.e.
children/animals)
Your Turn
What do you think? Have you
encountered these problems? Are there any suggestions might work for you?
Anything missing?
![Image result for virtual meetings](https://www.batimes.com/media/k2/items/cache/d7d6a9589b3a4f47423d3fe1ef092de2_XL.jpg)
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